Class+Party+Planning

**__ CLASS PARTIES __** **__ ORGANIZING FOR PARTY TEAM LEADS __** ** 1. Your Homeroom Parent will contact you about the scheduled class party about 4 weeks in advance. HP Parent will share the class e-mail distribution list for contacting parents. ** ** 2. Meet with your teacher to determine the following: ** ** 3. Communicate Party Information and Needs to Parents ** **__ REIMBURSEMENT POLICY __** **__ FOLLOW THE NUTRITION LIST! __**  o The Nutritional Policy is available at the Round Rock ISD website: [|www.roundrockisd.org/home/index.asp?page=995] **// To stay within school policy most homeroom parents/party team leads have found that it is best to use the $1.00 per student provided by the PTA on paper goods or the class party activity and ask the parents to provide the snacks. //**
 * Class Party Planning **
 * Winter Holiday Party || December 17, 2010 || 1:45pm ||
 * Valentine's Day Party || February 14, 2010 || 1:45pm ||
 * End of Year Party || May 27, 2010 || 1:45pm ||
 * Party Theme – ie. Ice Cream Sundae Party, Gingerbread House building Party, etc…
 * Food and Party Supplies Needs List
 * Volunteer Needs
 * Activity
 * Send e-mail (and/or) Thursday folders communication to class with format of theme and party needs. Ask for volunteers to commit to bring items. Using an online system such as [|www.helpersignup.com] is a great tool for assigning items!
 * Order and/or purchase supplies for class activity.
 * Send reminders to volunteers the week of party to confirm items.
 * ** $1.00 PER STUDENT PER PARTY IS PROVIDED BY THE PTA **
 *  PTA Reimbursement Voucher Forms (attachment below)
 *  Tax Exempt Forms - Tax is NOT reimbursed unless you use a tax exempt form before purchasing items.
 *  If you require more of either form you can pick them up from the PTA box in the teacher’s lounge. //(The PTA BOX is on the table to the left of the staff mailboxes. The box has labeled hanging files inside.)//
 * ** SAVE YOUR RECEIPTS!! **
 * Turn in the reimbursement voucher with receipts attached to the PTA Mailbox. //(The PTA Mailbox is on the same table. It is a big yellow box with a slot and blue letters that say **PTA**.)//
 * Turn in receipts as soon as you purchase items
 * PTA will not be able to reimburse purchases of FMNV (Foods of Minimal Nutritional Value); however, parents are allowed to bring in items that don’t meet the state standards on the 3 RRISD designated party dates.
 * Also note that RRISD allows for meals to be brought in from off campus on the three class party dates. These are the ONLY dates allowable by RRISD.